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Construction Billing Specialist

Irwindale, CA · Construction/Facilities
Company: Client of The Griffin Groupe Executive Search
Job Type: Full Time
Industry: Construction
Rate: Market
 
Construction Billing Specialist
 
The Griffin Groupe is searching for dedicated project management and billing professionals for our valued client in the construction industry
 
THE IDEAL CANDIDATE
  • Bachelors degree
  • Construction project management and billing experience
  • Excellent Excel skills are required (pivot tables, VLOOKUP, SUMIFS, arrays)
  • JD Edwards experience is a plus
 
DUTIES & RESPONSIBILITIES
  • Understands and has the knowledge to create the needs of the customer contract within internal systems.
  • Strong Organizational Skills
  • Detail oriented, able to pick up on new concepts quickly, and able to work independently with little direction
  • Perform miscellaneous duties and must be able to work independently and take 100% accountability for their workload
  • Ability to prioritize tasks accordingly and meet deadlines
  • Able to work within a team environment and be a reliable team member to ensure the team is successful as a whole and meets expected deliverables on time
  • Strong Communication Skills with office, field personnel, and Customers
  • Must be punctual and reliable
  • Proficient in Microsoft Excel and Word
  • Knowledge and understanding around the differences between L.S., Units, and T&E billing
  • Job Close out procedures, including obtaining warranty information, release of liens, quality package, as-built sign offs, etc.
  • Obtaining and tracking all documents required to process billing for large, high visibility Customers
  • Prepare payment requisitions for projects that require a schedule of values and supporting schedule documentation
  • Coordinate with Project Managers at the award of a project to review billing terms and conditions within the contracts
  • Coordinate with Project Management, Controls, & Operations team to assess progress billing per the contract terms
  • Coordinate with the Customer to discuss approved percentages of completion of work and revise billings accordingly
  • Must be able to learn additional billing systems as required per Customer contract and work efficiently within them.
  • Conducts research on discrepancies and makes appropriate corrections and adjustments independently to resolve outstanding issues
  • If needed, will interact with the Customer to resolve receivable issues in a timely fashion
  • Must be able to process invoice credits and re-bills as necessary
  • Proactively contacts Customers to ensure customer satisfaction on the quality of a submitted invoice within 7 days
  • Documents significant events and maintains appropriate records of corrections in performance completion with project/program construction team and Subcontractors
  • Supports the daily cost accrual process on programs/projects
  • Assists in the review of Subcontractor tickets as they come in from Operations
  • Supports in overseeing Subcontractors and the management of their scope, in alignment with project/program schedule, against the P.O. issued for work to be performed
  • Assures that the appropriate backup is on Subcontractor & Vendor ticket documentation in support of the billing process
  • Supports in the weekly review of equipment cost charged to program/projects and units that are entered through mobile application
  • Assists in the monthly closing process and helps to ensure accuracy of the job cost to date
  • Completes customer required monthly accruals for outstanding work performed that has not been billed job to date
#ZR
Ryan Schortmann
The Griffin Groupe
Director of Recruiting and Technology

Please contact me with any questions:

Email:
recruiter@thegriffingroupe.com

Phone:
(w) 774-773-9321
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