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Construction Billing Specialist

Irwindale, CA · Construction/Facilities
Company: Client of The Griffin Groupe Executive Search
Job Type: Full Time
Industry: Construction
Rate: Market
Construction Billing Specialist
The Griffin Groupe is searching for dedicated project management and billing professionals for our valued client in the construction industry
  • Bachelors degree
  • Construction project management and billing experience
  • Excellent Excel skills are required (pivot tables, VLOOKUP, SUMIFS, arrays)
  • JD Edwards experience is a plus
  • Understands and has the knowledge to create the needs of the customer contract within internal systems.
  • Strong Organizational Skills
  • Detail oriented, able to pick up on new concepts quickly, and able to work independently with little direction
  • Perform miscellaneous duties and must be able to work independently and take 100% accountability for their workload
  • Ability to prioritize tasks accordingly and meet deadlines
  • Able to work within a team environment and be a reliable team member to ensure the team is successful as a whole and meets expected deliverables on time
  • Strong Communication Skills with office, field personnel, and Customers
  • Must be punctual and reliable
  • Proficient in Microsoft Excel and Word
  • Knowledge and understanding around the differences between L.S., Units, and T&E billing
  • Job Close out procedures, including obtaining warranty information, release of liens, quality package, as-built sign offs, etc.
  • Obtaining and tracking all documents required to process billing for large, high visibility Customers
  • Prepare payment requisitions for projects that require a schedule of values and supporting schedule documentation
  • Coordinate with Project Managers at the award of a project to review billing terms and conditions within the contracts
  • Coordinate with Project Management, Controls, & Operations team to assess progress billing per the contract terms
  • Coordinate with the Customer to discuss approved percentages of completion of work and revise billings accordingly
  • Must be able to learn additional billing systems as required per Customer contract and work efficiently within them.
  • Conducts research on discrepancies and makes appropriate corrections and adjustments independently to resolve outstanding issues
  • If needed, will interact with the Customer to resolve receivable issues in a timely fashion
  • Must be able to process invoice credits and re-bills as necessary
  • Proactively contacts Customers to ensure customer satisfaction on the quality of a submitted invoice within 7 days
  • Documents significant events and maintains appropriate records of corrections in performance completion with project/program construction team and Subcontractors
  • Supports the daily cost accrual process on programs/projects
  • Assists in the review of Subcontractor tickets as they come in from Operations
  • Supports in overseeing Subcontractors and the management of their scope, in alignment with project/program schedule, against the P.O. issued for work to be performed
  • Assures that the appropriate backup is on Subcontractor & Vendor ticket documentation in support of the billing process
  • Supports in the weekly review of equipment cost charged to program/projects and units that are entered through mobile application
  • Assists in the monthly closing process and helps to ensure accuracy of the job cost to date
  • Completes customer required monthly accruals for outstanding work performed that has not been billed job to date
Ryan Schortmann
The Griffin Groupe
Director of Recruiting and Technology

Please contact me with any questions:


(w) 774-773-9321
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